Guide — GTD Fast

This board helps you not to forget anything. Everything you have to do goes on it as a card, and you move the cards from left to right until they are finished. What makes it special: Claude (an AI) can join in — you give Claude a task and it carries it out. Under every step there is a yellow block: copy that text and paste it into your own Claude (for example Claude Code or the Claude app) — Claude then checks for you whether the step worked.

📥 Inboxeverything that comes in and still needs sorting out ▶️ Next actionswhat you can get started on right now ⏳ Waiting forwaiting on someone or something else 💤 Someday / maybemaybe later, not now ✅ Donefinished!

1Signing in

Go to gtdfast.com.
Click Sign in with Google and pick your Google account. That's it — no password needed.

Your Claude needs a "key" to look at your board with you: click your profile picture at the top right → Show token → copy the code that starts with gtd_. You paste that into the yellow blocks in place of <YOUR-TOKEN>. Only give this token to your own Claude, to nobody else.

🤖 Have your Claude check this

Check whether my GTD account works: fetch https://gtdfast.com/api/me with header "Authorization: Bearer <YOUR-TOKEN>" and tell me which name and which email address come back.

2Your first project

Click 📁 Projects at the top → New project and give it a name (for example "House move" or "Web shop").
Fill in the Knowledge field: write in plain language what the project is, what matters, and where things live (links, folders, agreements). This is the project's memory — Claude always reads it first before carrying out a task. The better this field, the better Claude works.

💡 No plan yet? Click 💡 Brainstorm at the top: throw your idea in, Claude asks along (why do you want this, how do you picture it) and thinks with you without steering. As soon as nothing new comes up, Claude turns it into a complete project — with tasks in the right columns and working documents. (This needs an AI API key in Settings.)

🤖 Have your Claude check this

Fetch https://gtdfast.com/api/projects with header "Authorization: Bearer <YOUR-TOKEN>". Which projects do I have? For each one, say whether the Knowledge field is filled in and give tips to make it better for an AI assistant.

3Making and moving tasks

Click + add in a column, type what needs to happen, and click Create.
Put what you already know in Notes — Claude reads this too.
Dragging: grab a card with your mouse and drag it to another column when the status changes.
Click a card to open it. Click next to it without changing anything and it closes by itself; if you did change something, the board asks whether you want to save.

Handy inside a card: a checklist (sub-steps, each one can get its own owner and be promoted to a card of its own), a due date, and filters at the top of the board (today / overdue / this week / per person).

🤖 Have your Claude check this

Fetch https://gtdfast.com/api/tasks with header "Authorization: Bearer <YOUR-TOKEN>". Give me a short overview: how many tasks per column (INBOX/NEXT/WAITING/SOMEDAY/DONE), which ones are past their deadline, and which task would you pick up first?

4Working together with others

Open 📁 Projects, click your project and create an invite link.
Send that link to someone else; they sign in with Google and are straight away in your project.
In a task card you choose under Assignee who is going to do it — you can only choose people who are in that project (or Claude).

💶 On your own the board is free. Work with more people in your projects and it is €5 per person per month (through Settings → Team plan, payment via Stripe).

🤖 Have your Claude check this

Fetch https://gtdfast.com/api/projects with header "Authorization: Bearer <YOUR-TOKEN>". For each project, tell me who the members are and who owns it.

5Chatting with your team (and with Claude)

Click 💬 Chat at the top and choose your project. Everyone in the project chats along.
Make channels for topics (for example #planning, #ideas) with + channel.
Tag someone with @name (for example @sven) — the name lights up in the message.
Tag @claude and Claude simply answers in the channel, knowing your project.

🤖 Have your Claude check this

Fetch https://gtdfast.com/api/claude/chat-queue with header "Authorization: Bearer <YOUR-TOKEN>". Are there chat messages where I tagged @claude that have no answer yet? If so, answer them: POST to /api/channels/{channelId}/messages with {"text":"...","author":"Claude","claudeReplyTo":"<message-id>"}.

6Letting Claude do a task

Open a task card and make sure the title and Notes are clear (write as if you were explaining it to a colleague).
Click ⚡ Give to Claude now. Claude gets to work and puts the result on the card as a comment; the status jumps to Done (or Waiting if something is needed from you).
Sometimes Claude proposes a follow-up task — it appears with a 💡 in your Inbox and only counts once you click ✓ Approve.

🧭 Doing it yourself but need a hand? Every card has "Help from Claude": ask a short question (or leave the field empty) and Claude puts a complete answer on the card as a comment — clarification, a plan in small steps, suggestions and pitfalls, useful links, and which parts you can hand to Claude.

Run via in the card decides where Claude works: ⚙️ Auto = the board picks the fastest route itself · ☁️ In-app = on the server, can only think and write · 🖥️ Claude Code = your own Claude on your computer, which can really do things (files, code, internet). Not sure? Leave it on Auto.

🤖 Have your Claude check this

Fetch https://gtdfast.com/api/claude/queue with header "Authorization: Bearer <YOUR-TOKEN>". Are there tasks waiting for you (Claude)? If so: for each task read projectKnowledge and the attached files first, carry out the first task, put your result as a comment via POST /api/tasks/{id}/comments with {"text":"...","author":"Claude"} and set the status to DONE via PATCH /api/tasks/{id}.

7Connecting your own Claude (free within your subscription)

There are two ways to put Claude to work for you:

Easiest — your own Claude Code: if you have a Claude subscription (Pro/Max) you already have Claude Code. Give it your gtd_ token and the instruction below; it can work through your whole queue at no extra cost. Tip: ask Claude Code to make a recurring task of it (for example every half hour) — then everything is picked up by itself.
Automatically on the server: put an AI API key in Settings (Claude, OpenAI, Kimi and others — you pay per use there). Tasks in projects you own are then carried out by themselves every few minutes, even when your computer is off. This route can only think and write, no files or internet.

🤖 Paste this once into your own Claude Code

From now on you are my executor for my GTD board. My token: <YOUR-TOKEN>. How it works: fetch https://gtdfast.com/api/claude/queue with header "Authorization: Bearer <token>". Per task: read projectKnowledge, notes and files first; carry out the task; put the result as a comment (POST /api/tasks/{id}/comments, {"text":"...","author":"Claude"}) and set the status to DONE or WAITING (PATCH /api/tasks/{id}). Skip tasks that are waiting on a human. Make this a recurring task that runs every 30 minutes.

8Files on a task

Photos, PDFs and documents: pick a file in the card under Files. It goes into your own Google Drive (Google asks for permission once) and teammates can open it through the link.
Notes for Claude (.md): type a filename + text at the bottom of the card and click Save file. These stay on the board and Claude reads them automatically — handy for plans and instructions that outlive a single run.

🤖 Have your Claude check this

With header "Authorization: Bearer <YOUR-TOKEN>", fetch my tasks via https://gtdfast.com/api/tasks, pick one and fetch the details via /api/tasks/{id}. Are there files attached? Summarize what is in them.

9As an app on your computer + offline

Click ⬇ Install app in the top bar (or in Chrome: menu ⋮ → "Install GTD Fast…"; Safari on Mac: File → "Add to Dock"; on your phone: Share → "Add to Home Screen").
The board then opens as its own program with its own icon. Updates happen by themselves — the app is always exactly the same as the website.
No internet? No problem: you see the last known version of your board, and everything you change is sent as soon as you are back online (you see 📴 and 🔄 in the bar).

10The vault 🔐 (keeping passwords safe)

Click 🔐 Vault at the top → Send a code to my email.
Type the 6-digit code from the email. The vault is then open for 15 minutes; after that it locks by itself.
Keep logins, API keys and other secrets in there. Everything is stored encrypted.

The vault is for people only: AI and programs (including Claude!) cannot get in by design. You can even have that proved: 👇

🤖 Have your Claude prove the vault is shut

Do a POST to https://gtdfast.com/api/vault/otp with header "Authorization: Bearer <YOUR-TOKEN>". You should get a 403 error saying only browser sessions have access. Confirm to me that you (and every other bot) therefore cannot reach my vault.

11Getting things onto your board from elsewhere

A message, an email, a web page — you do not have to open the board to save it. Whatever you send in, GTD reads the brief of every board, picks the right one, and you confirm with a single tap.

On your phone: hit share in WhatsApp, your mail or your browser and pick GTD. On Android you have to install the board as an app once (see step 9) — reinstall it if you had it already, otherwise your phone does not know about the share menu yet. On an iPhone you add a shortcut once; the recipe is in ⚙️ Settings → Quick capture.
In your browser: drag the button below onto your bookmarks bar. Select a piece of text on any page and click it — the text you selected and the link to the page both come along.
By email: you have your own secret address, listed in ⚙️ Settings → Quick capture. Forward an email there or put the address in bcc. Only mail from your own address is accepted, so nobody else can put anything on your board.
In the app itself: click + at the top → 📥 Paste something and paste whatever you have.

→ GTD

Do not click this button — drag it onto your bookmarks bar. After that it works on every web page.

You always get to see which board was chosen, and why. Wrong guess? Pick another one from the dropdown before you save — nothing is filed behind your back.

Something more technical: any program that can send a webhook (Zapier, Make, n8n, or a CRM of your own) can put tasks on your board too, by posting to /api/capture with your gtd_ token. Ask your Claude about it with the block below.

🤖 Have your Claude check this

Do a POST to https://gtdfast.com/api/capture?dry=1 with header "Authorization: Bearer <YOUR-TOKEN>" and body {"text":"call the accountant about the quarterly figures before friday"}. Tell me which board it wants to file this on and why, but do not save it yet.